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Executive Assistant

B2B Bank

This is a Contract position in Toronto, ON posted August 25, 2017.

The incumbent is responsible for providing administrative support to multiple members of the Senior Management team. The successful candidate will have past experience in an administrative capacity, supporting a Vice President level.Acts as the first-point-of-contact, and assess and address the importance and urgency of situations, or alerts the Executive as appropriate. Manages the Executive’s calendar, coordinates meetings, conference calls, travel arrangements, and special events. Prepares the Executive for meetings including compiling information and debriefing the Executive on pertinent information prior to the meeting. Proactively prepares time-sensitive, confidential materials e.g. meeting agendas, reports, spreadsheets, documents and correspondence, using PowerPoint, Word & Excel. Drafting of correspondence with limited verbal or written instruction. Translation of documents ¿ English/French and vice versa. Set up and manage filing of legal and non-legal documents. Monitors operational budget, manages expense accounts and ensures invoices are tracked accurately and paid on a timely basis. Liaise with direct reports, cross-functional areas and external partners to conduct business in an efficient and effective manner Participates in special projects and handle other administrative office duties.Post-secondary education in Business or a related discipline. Minimum of 5 years¿ administrative experience supporting a Senior Executive specifically in the Human Resource and/or Compliance department, in a fast-paced environment with multiple demands and an ever changing schedule. Bilingual (French/English) verbal and written communication skills are required for the role. Experience translating documents ¿ English/French and vice versa. Advanced Level PC skills (MS Office: Excel, Word, PowerPoint) is required for the role. Experience analyzing metrics and preparing reports, with some project management. Well organized, able to manage time and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines. Effective interpersonal and customer service skills with the ability to interact with individuals at all levels. Demonstrated ability in core and role specific competencies including teamwork, adaptability, organizational, resourceful, customer service, innovation and problem solving. Familiarity with 5S, Kaizen Principles, Six Sigma or other Continuous Improvement methodologies is an asset.We welcome and encourage applications from individuals from all groups, including aboriginal, women, visible minorities, and persons with disabilities, regardless of race, ethnicity, sexual orientation, creed, family status, national origin, age and gender.   Qualified candidates will be contacted. No unsolicited Agency referrals please. Please apply directly online

Skills Required

  • Education level: None
  • Work experience (years): None


Salary: N/D

How to Apply

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