Executive Assistant & Coordinator

Job SummaryJob DescriptionWhat is the Opportunity?RBC Corporate Citizenship and ESG is a high-performing team that leads the execution of the RBC Purpose Framework.The Executive Assistant & Coordinator plays a key role in the efficient and seamless operation of the team. This position takes a lead role supporting executives with deliverables to senior bank executives, management committees and internal and external stakeholders. The role provides administrative and operational support to ensure the smooth running of all the operational and administrative aspects of the team. What will you do?Effectively represents the VPs and business unit through professional and collaborative interactions with executive assistants across the enterprise.Anticipate issues and initiates appropriate actions to ensure the most effective use of the VPs time, and efficient function of the business unit, prioritizes incoming requests and inquiries, responds in a timely manner and redirects as appropriateEnsures all required information for meetings is assembled in advance, including agendas, pre-reads and other materialsProactively manages the VP, Social Impact & Innovations calendar to ensure the most effective use of time with minimal input and direction and coordinates with key partners as requiredManages travel arrangements for efficiency and cost effectivenessActs as the first point of contact for key external stakeholders,Lead the logistical organization of both senior management, full department meetings, planned or ad hoc team events, including booking meeting rooms, arranging catering, distribution of materials and providing post-event support, as needed.As required, prepares expense reports ensuring accuracy and adherence to finance policies, and assists with the overall budget and identifying opportunities for department cost savingsSupport for HR activities and Workday requests including onboarding new hires, monitoring RBC Learning requirements (Code of Conduct)Department administration including, managing team locker allocation, ordering supplies, coordinating real estate needs, managing vacation schedules, business continuity planning .What do you need to succeed?Must-have:College Diploma or University graduate preferred or equivalent experience.5-7 years of Executive or Administrativesupport experience supporting busy executive leaders.Superior proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating, research and presentation skills.Exceptional organizational and time management skills specifically around calendar administration, scheduling, abilityto organize, plan, and schedule events.Strong interpersonal skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member.Soundjudgementindecision making; strongproblem-solvingskills and resourceful in working with others and representing the office of the senior executive.Anticipate the needs of the seniorexecutive and flag questions or opportunities before issues arise.Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner.Nice-to-have:Capability with project management tools (Mural, Evite)Technical savvy. Comfortable with enterprise technology (Workday, Concur, Archer, MyMarketplace)Related experience within a matrixed corporate environment.Whats in it for you?We thrive on the challenge to be our best, progressive thinking to keepgrowing,and working together to deliver trusted advice to help our clients succeed. We care about each other, reaching our potential, making a difference to our communities and achievingsuccessthat is mutual.Opportunity to be a valuable member of a critical team.Comprehensive compensation including performance bonus, pro-rated vacation, flexible healthcare benefits.Significant exposure to stakeholders across multiple businesses.Interesting, complex work that makes a difference in peoples lives.A collaborative culture that recognizes innovative business ideas.Job SkillsCommunication, Data Entry, Deadline Management, Detail Design, Detail-Oriented, detail-oriented and adapt to changing project requirements quickly to meet business goals (Duplicate of Adapt Quickly, Always Learn), Detail Planning, Email Services, Excel PowerPivot, Goal-Oriented, Microsoft PowerPoint, Office Administration, Organizing, Presentation Software, Project Management, SharePoint Power User, Spreadsheet Software, Task-Oriented, Team Communication, Teamwork, Time Management, Time-Oriented, Word Processing Software, WorkdayAdditional Job DetailsAddress:BAY WELLINGTON TOWER, 181 BAY ST:TORONTOCity:TORONTOCountry:CanadaWork hours/week:37.5Employment Type:Full timePlatform:HUMAN RESOURCESJob Type:RegularPay Type:SalariedPosted Date:2024-04-19Application Deadline:2024-04-26Inclusion and Equal Opportunity EmploymentAt RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.Join our Talent CommunityStay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.