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Accounts Payable Administrator


This is a Contract position in Ottawa, ON posted September 13, 2023.

Adecco is currently recruiting an Accounts Payable Administrator. This is a 12- month opportunity with our private client located in Ottawa, ON contract with the possibility of becoming a permanent full-time role if the volume of work is there to support it. The successful candidate must hold a valid Reliability Security Clearance or be eligible for one. this role is hybrid.
The Accounts Payable Administrator will have the following responsibilities:

  • Sort and date stamp all incoming mail and distribute as appropriate
  • Receive supplier invoices and verify that there is an approved Purchase Requisition and Purchase Order, and that the goods or services have been received
  • Respond to supplier calls or correspondence related to outstanding payments, account confirmation or reconciliations
  • Process supplier invoices and apply any available payment discounts and hold or release for payment as appropriate. This includes applying on-account debit memos to outstanding invoices prior to payment being released
  • Maintain and create current supplier banking information for wire templates and EFT direct deposits. Supplier forms are completed and submitted to procurement for updates
  • Resolve late payment fees and issues
  • Ensure manual cheque requisitions are properly approved according to the Company’s delegation of signing authority
  • Ensure that tax accounts are allocated properly including HST and VAT for the foreign subsidiaries
  • Process electronic tax payments using on-line banking software
  • Deposit cheques received to the lock box and weekly deposits to the Bank. Cash management entries for all non-customer deposits
  • Maintain proper files for processed invoices and other supplier correspondence and documentation.
  • Back up for the other members of Accounts Payable (e.g. vacation coverage) by acquiring knowledge on the other Accounts Payable Administrator’s activities, supplier account status and documentation
  • Assist in office administrative tasks as required (e.g. scanning)
  • Back up in the corporate travel activities and ensures compliance with the corporate travel policy as required

The Accounts Payable Administrator must meet the following mandatory requirements:

  • Secondary School Diploma and 2 years of directly related work experience
  • Basic accounting courses would be an asset
  • Proficient in the use of automated systems and a thorough understanding of Microsoft Office applications
  • Ability to work with minimum supervision and exercise independent judgment in setting work priorities to meet deadlines
  • Strong organizational skills and attention to detail
  • Excellent interpersonal skills and the ability to communicate effectively on the telephone as some situations require reconciliation of overdue and missing documentation with suppliers or personnel
  • Ability to build working relationships with personnel
  • Must have good skills utilizing a desktop computer, photocopier, fax
  • Must have experience with various software programs: Excel, Word, Internet Explorer, Outlook, Concur, and/or Workday

If you are interested in applying to our Accounts Payable Administrator position, please submit your resume as soon as possible by clicking on the ‘Apply with Adecco’ button.