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Finance Administrator and Office Manager

iTMethods

This is a Full-time position in Toronto, ON posted August 12, 2019.

Who we are At iTMethods, our mission is to provide the leading integrated DevOps SaaS Platform that enables companies to compete by securely delivering software faster and with higher quality.

We’re focused on providing a better, revolutionary way for companies to accelerate their business innovation and software delivery.

Our DevOps SaaS Platform provides a flexible and integrated toolchain that allows development teams to focus on building software without having to maintain an ever-evolving set of DevOps tools and capabilities.

The platform automates access to industry leading applications from Atlassian, CloudBees Jenkins, GitHub, GitLab, Sonatype, JFrog, SonarQube and many more.

It delivers enterprise security, hybrid integration, reliability, scalability and a host of platform add-ons that streamline the on-boarding of users and teams across the enterprise.

Today leading companies in many industries including finance, software, media, retail and others rely on iTMethods’ DevOps SaaS Platform and expertise for providing the best in DevOps and Cloud automation, applications services and management.

Over the years we’ve won numerous awards, passed audit and certifications and gained the trust of our valued customers and partners worldwide.

At iTMethods, we live and breathe 3 core values; we are customer obsessed, take no shortcuts and we act as one team.

Our culture is driven by the belief of customers above everything.

We embrace new and exciting practices to better serve and advance our customers.

We have a dynamic and rich history and a bright future ahead Our team is united by both a common purpose to provide the best DevOps Saas Platform possible, and an endless ping pong tournament.

The opportunity We are looking for a detail-orientated individual who is highly-skilled in QuickBooks to become our Finance Administrator and Office Manager.

This is an opportunity to manage day-to-day accounting processes from start to finish and work alongside the C-Suite in a treasury capacity.

In this role, you will impact all aspects of the business by working closely with solutions leads, department heads, sales, and operations teams.

Who you are You are an organized, strong communicator who enjoys problem solving in fast-paced environments.

As a proactive individual, you take the initiative to follow up with clients, vendors, and internal teams before bottlenecks arise.

You have successfully managed end to end accounting processes as part of a team including month end close, external audit, cash flow planning and ad-hoc reporting.

You have hands-on experience with accounts payable/receivable, licensing, financial reporting, QuickBooks and have worked for technology companies that have a recurring revenue stream before.

What’s in it for you?

Exposure .

You will work directly with leaders in various functions including Finance, Sales and Operations.

You will often be asked to support the CEO with ad-hoc reporting and key financial processes.

You will be a primary contributor to insights into financial reporting, information, and ad hoc-analyses.

Impact .

You will collaborate with team members from every department; playing a critical role in everything from customer experience to internal operations.

Autonomy .

You will own the processes, data, and outcomes related to accounts payable/receivable, licensing, time tracking, order management, and customer renewals.

As our new Finance Administrator and Office Manager you will focus on: Invoicing.

You will process incoming vendor invoices and prepare invoices for our recurring and project-based clients.

You will resolve any discrepancies related to vendor or client invoices.

Data management.

You will track financial data ensuring that it’s up to date and properly formatted for billing.

You will maintain and support the integrity of the financial records.

You will oversee employee time tracking and handle the consumption tracking for our solution.

Customer support.

You will process customer orders, contract details, material lists, and associated documents within the order management system.

You will manage the financial aspects of licensing and customer renewals; addressing any issues our clients have.

Reporting.

You will prepare monthly accounts payable/receivable aged reports.

You will generate and maintain reports on order history, including licensing renewals and any matters the leadership team requests.

Collections.

You will follow up on accounts for timely collection and problem solve for overdue balances.

This may involve collaborating with other teams to ensure services are restricted where required.

Payables.

You will manage the payment process for license provisioning and other software and hardware tools to ensure customers receive access they require to run their IT functions.

Forecasting.

You will assist leadership in the development of budgets and cash flow analysis to adequately invest in the growth of the operations.

Products.

You will accurate account for product sales
– both time and materials and software products that require different accounting treatment and accurate capture alongside related costs to provide these products to customers Office management.

You will ensure the office operates efficiently and that teams have the resources they need, whether it be office supplies, internet access, or new ping pong paddles.

Here’s what you bring The education .

You have a diploma or degree in Business Administration, Finance, Accounting, Economics, or a related field.

The experience.

You have 5 years of work experience with accounts receivables, bookkeeping, and office management.

You have working knowledge of accounting principles, financial reporting, and finance as it relates to the technology industry.

The technical knowledge.

You have at least 2 years of hands-on experience with QuickBooks accounting software and are highly proficient in MS Office and Excel.

The initiative.

You don’t wait for problems to be solved, but instead, seek out the information and resources necessary to develop and implement solutions.

The communication skills.

You are a strong written and verbal communicator with the ability to work with team members from any level of the organization.

You can work across teams and build relationships with external contacts such as clients and vendors.

The flexibility.

You thrive in an ever-changing, scaling environment.

You know how to prioritize your tasks and work with a sense of urgency.

You learn quickly and are ambitious.

Join us Apply here or learn more on our website , Medium or LinkedIn .

iTMethods is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential.

We are committed to providing reasonable accommodations, if required, and will work with you to meet your needs.