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Administrative assistant

Jones & Associates Insurance

This is a Full-time position in Thunder Bay, ON posted June 28, 2019.

Reports to the Commercial Lines Manager?The Administrative Assistant will be required to perform an array of administrative tasks.

The main responsibility of the Administrative Assistant is to process submissions and endorsements into the brokerage file management software.

Additional responsibilities include processing of clients payments by phone or in person.

Other duties, relevant to the position, shall be assigned as required.?This is a great level entry position with the opportunity of advancement.?Job Duties?

Work together as a team with producers and management to perform assigned tasks in an efficient and timely manner?

Handle all requests from producers and insurers?

Assist in identifying any concerns or problem accounts with the producer, in regards to competition, hard to place coverage or non-renewals?

Input, review and submit new applications to companies?

Obtain additional information from producers that may be required by the insurers?

Prepare proposals for clients as directed by the producer?

Prepare marketing files and system documentation?

Attend meetings and seminars as required?

Preparation of client renewal packages (binders, certificates, summaries, etc.)?

Preparing Invoices, calculating provincial taxes, preparing premium finance quotes, etc.?

Timely issuance of binders, summaries, policies etc.?

Detailed policy proofing/ fact checking?

Input data into a computerized database and ensure accurate file management?

Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there?Requirements?

College Diploma or equivalent work experience?

Experience in professional lines desired?

Proficient in Microsoft Office: Word, Excel, PowerPoint and Outlook?

Experience on PowerBroker or similar insurance management systems is an asset?

2 years of direct work experience in an admin capacity?

Strong knowledge of general office procedures involving receiving payment, efficient computer skills, file management?

Excellent analytical and problem-solving skills?

Strong written and verbal skills to communicate with all levels of the organization and its executive team?

Strong customer service orientation with an ability to multi-task in a fast paced environment?Core Values:Be?Kind?and?Optimistic Believe you can actually make someone’s day better.Be?Curious Look at each day as an opportunity to learn something new, not as an opportunity to prove how much you already know.Strive for?Excellent Work Ethic Look at each day as an opportunity to do something just a little bit better than it had been done yesterday.Have?Empathy Care how other people feel.

If you are driving a boat going through the water, you would be aware of the wake you are were leaving in others path and would care how that wake was making other people feel.Be Self-aware Know what your own personal weather report is on any given day.

Insurance is a really important team sport.

What you do on the field in a baseball game is just as important as what you do in the dugout.

You?re having an impact on everyone else and their performance when they?re in the dugout.Have?Integrity which is having the judgment to do the right thing, even when no one else is looking, even when it may not be in your own self-interest.?Salary: $30,000.00 to $40,000.00 /year