Administrative Assistant

EMPLOYMENT OPPORTUNITY

Administrative Assistant
Work Stress and Health Clinic
Acute Care Program

Position Description

Reporting to the Clinical Manager, you will provide senior administrative/secretarial support to ensure the smooth and effective operation of the Work Stress and Health Clinic. You will work closely with and assist the management team in their administrative functions, including developing and managing databases, maintaining electronic calendars, coordinating with stakeholders/ managing e-mail inquiries and scheduling requirements, conducting workplace inspections (H&S), following up on meeting and incident report action plans, taking call notes, purchase order information and booking venues as required.

You will also be responsible for supporting tracking reporting, billing, invoicing and account reconciliation as well as financial operations. You will act as a primary point of contact for internal and external stakeholders, administer contracts, be responsible for tracking new initiatives, data entry into CRM, and developing and maintaining reports. Your duties will also include maintaining filing systems, accessing budgeting information, preparing presentations, taking minutes when required, and any other administrative duties as required. This role may also be called upon to contribute to preparing for external stakeholder meetings, including conducting research on prospective leads. There will also be opportunities for you to participate and lead special projects. The candidate will support a workplace that embraces diversity, encourages teamwork, and complies with all applicable and regulatory requirements. This position is currently located at 250 College Street.

Qualifications

The successful candidate will possess a post-secondary diploma, and a minimum of 3-5 years of secretarial administrative experience, or an equivalent combination of education and experience. Candidates with previous administrative experience in healthcare or business development related activities will be given preference. In this role, you are expected to have excellent multi-tasking skills, to work efficiently and effectively under minimal supervision, and be adaptable to different styles of leadership. You will possess superior interpersonal, organizational, problem solving, and client-centered skills, detail-accuracy oriented, particularly while working under high pressure situations, and dealing with conflicting priorities. You are able to demonstrate utmost confidentiality in all situations. Candidates are expected to be well versed in PC skills, namely the Microsoft Office suite (Outlook, Word, Excel, PowerPoint, and Access). Prior experience with CRM tools, such as Salesforce, would be an asset to this position. The ability to work with clients of diverse cultural and social backgrounds is necessary. Bilingualism (French/English) and/or proficiency in a second language would be an asset.

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

Please Note: This is a full-time, permanent position is NOT part of any Bargaining Unit.

Salary Range: Competitive Salary & Benefits Package

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CAMH is a Tobacco-Free Organization.

CAMH is fully affiliated with the University of Toronto and is a teaching hospital and research institute. As a CAMH employee, you will be expected to actively support CAMH’s teaching and research activities, in addition to supporting the clinical work of the hospital.

At CAMH, we strive to be an equitable and inclusive employer. Our commitment to equity is grounded in an institution-wide commitment to achieving a working, teaching, and learning environment that is free of discrimination and harassment.

CAMH actively seeks candidates from First Nations, Métis and Inuit, racialized and LGBTQ2S+ communities, women, and people with disabilities (including people who have experienced mental health and substance use challenges).

We encourage people from all backgrounds to apply to our positions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. Please inform us if you require accommodations during the interview process.