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Administrative Assistant, Clinical Operations

Fraser Health Authority

This is a Contract position in Toronto, ON posted July 14, 2021.

Administrative Assistant, Clinical Operations Posting Number 1367651 Fraser Health continues to be recognized as one of BC’s Top Employers, come join our team Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.8 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish peoples.

Our team of nearly 40,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

We hire great people for outstanding jobs.

We are looking for an Administrative Assistant to provide support within our Clinical Operations.

We need your help to expand the ability to deliver prompt and professional service.

Your enthusiasm will assist you when connecting with external and internal clients as the primary point of contact for your Director and Managers.

Position Highlights: Bring your resourcefulness and effective problem solving skills to a role where you can really make a difference In this dynamic role you will provide support in the areas of Clinical Operations for Langley Memorial Hospital.

Your excellent customer relationship skills, combined with your unique knowledge of contracting processes and documentation, as well as your strong experience in providing administrative support in a high performance environment make you an ideal candidate for this role.

This is a relief Full Time position and will be available until April 2022 or until the return of incumbent.

Your specific duties will include: Providing administrative and clerical support to the Director by drafting, transcribing and typing correspondence, reports, presentations, and memoranda.

Researches, organizes, and summarizes support materials.

Generates reports and presentations.

Responds to a variety of internal and external inquiries by serving as the primary point of contact.

Managing appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences.

Resolving scheduling conflicts and issues.

Coordinates the work flow within the assigned area.

Receives, reviews, and processes information and takes follow-up action as required.

Develops and implements new work methods and procedures.

Identifies problems, develops alternate solutions, and implements changes.

Arranging meetings as directed.

Books and set up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting.

Assisting in the monitoring of expenditures for budget reports by capturing, compiling, and calculating information.

Performs record management duties maintaining filing systems and databases.

We are looking for a bright, pleasant person with an eye for detail.

You are able to juggle numerous tasks in a busy environment and conduct business in a professional manner.

You like helping people and you display excellent communication skills.

You will take a thorough, hands-on approach to deliver high quality and precise work.

A focused approach is needed to complete routine day to day tasks and handle changing calendars, priorities, and timelines.

You will carry a high level of integrity, discretion, and confidentiality.

Qualifications: Graduated from a recognized administrative or secretarial program.

Three years’ recent related experience in a large complex business environment or health care environment.

You type 55wpm and are proficient with Microsoft Office applications at an intermediate level.

An equivalent combination of education, training and experience is acceptable.

Valued Benefits: A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment.

We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends and family as a phenomenal place to work We value diversity in the work force and aim to maintain an environment of Respect, Caring & Trust.