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Deficiencies Coordinator

Bulk Barn

This is a Contract position in Aurora, ON posted May 12, 2022.



Established in 1982, Bulk Barn is Canada’s largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and employees.


  • High Standards
  • Passionate
  • Committed
  • Exciting and Fun
  • Supportive
  • Customer Oriented


In addition to a competitive compensation program and employer-paid benefits, we are conducting a 2-year test pilot on:

  • Possibility of work-from-home arrangements, depending on the position
  • A 32-hour flexible work week
  • Casual dress code


The Deficiencies Coordinator’s main purpose is to support the Project Managers in the day-to-day activities within Store Development for their assigned regions, including but not limited to; new stores, relocations, expansions, renovations, and as the business may require on an ongoing basis.

The Deficiencies Coordinator’s provides “hands on” support and maintenance throughout the full store project including take-off counts, budgets, resource management, scheduling, communication, deficiency follow-up and procurement.

Duties and Responsibilities

  • Update project schedule with key dates and send out weekly updates to internal departments and vendors to ensure critical due dates are met for the successful set up and completion of the store project.
  • Send out Cost Acknowledgments to stores for approval and issue Purchase Orders to Vendors once Approved as required.
  • Initiate contracts for corporate stores as required and forward to legal for approval and signature (Waste Mgmt., HVAC, Window/Floor Cleaning etc.).
  • Both transfer contracts as required to and from Franchisees as required in Corporate Store cases.
  • Review outstanding items in Store Deficiency database, update progress and assist Project Managers to ensure tasks are completed.
  • Prepare Pre-Fixture Kick off updates out-lining fixture status. Anticipate and proactively manage inventory risks.
  • Provide support to the Project Managers in the administration of contracts and contract changes, project change orders, work schedules, deficiencies and asset lists within each designated region.
  • Assist in coordination of building permit applications required for all projects.
  • Organize and complete project store information binders as required for the store build.
  • Assist Finance with outstanding purchase order issues as they arise for month-end and year-end.
  • Resourceful, attentive with details and maintains accurate records.
  • Assist the Project Managers in the preparation and submission of project budgets.
  • Set-up utilities and phone lines for new store builds procedures
  • Other duties and projects as required

  • Post- Secondary diploma in Business and/or Administration or related field
  • Post- Secondary diploma in Project Management, an asset
  • 1-3 years’ experience coordinating projects in a retail environment
  • Intermediate experience with Microsoft Office Suite
  • Basic working knowledge of accounting principles and experience with budgets and issuing purchase orders
  • Ability to organize workflow, multi-task at high levels, and manage changing priorities within specified timelines
  • 1-3 years’ experience of working with simultaneous projects
  • 1-3 years’ experience working in a fast paced, deadline driven environment
  • Proficiency and comfort level to communicate in one‑on‑one settings, group situations and over the telephone
  • Excellent communication skills (both oral and written)
  • Resourceful, attentive with details and maintaining accurate record