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Marketing and Administrative Assistant


This is a Contract position in Toronto, ON posted January 2, 2018.

The successful candidate will be providing support to two sales team through a variety of marketing coordination and administrative support. This position requires exceptional interpersonal skills, strong written and oral communication skills, analytical skills, planning skills with the ability to function effectively with minimal direction, the ability to effectively multi-task and the ability to drive projects to successful and timely completion.     ESSENTIAL DUTIES AND KEY RESPONSIBILITIES  

  • Preparing all marketing materials including Proposals, Brochures, offering packages and presentations
  • Creating and distributing email marketing campaigns
  • Managing the Teams and Brokers personal social media accounts
  • Designing, planning, coordinating and facilitating print marketing (newspaper/magazine ads)
  • Composes and types project descriptions, correspondences, memos and creates various tables and graphs. Edits copy for spelling, grammar and layout.
  • Database maintenance and management Organizing and coordinating client & team meetings, Develops meeting agendas, takes minutes. Tracks action items
  • Researches and compiles data and information for various projects
  • General administration
  • Reviews due diligence, commercial leases and creates lease abstracts
  • Organizes and maintains filing systems. Responds to phone call and written requests for information.
  • Supports sales Team members in the implementation of business strategies
  • Interfaces directly with clients, including resolving routine issues, gather documentation and information and responding to both routine and non-routine inquires.

Other duties may be assigned.

EDUCATION and EXPERIENCE   A Marketing Degree from four-year College or university. A candidate with one to two years marketing / administrative experience supporting a fast paced office with an outstanding performance record.   ESSENTIAL SKILLS

  • Excellent written/verbal communication skills in addition to strong organizational and analytical skills.
  • Ability to provide efficient, timely, reliable and courteous service to clients and Team members.
  • Ability to effectively present information to senior internal staff and clientele.
  • Ability to Multi-Task Results orientation with strong technical/analytical skills.
  • Strong service orientation with attention to detail. Makes decisions within established criteria and known processes.
  • Ability to work independently and collaboratively within a Team environment and within a corporate office structure.


Skills Required

  • Education level: None
  • Work experience (years): None


Salary: N/D

How to Apply

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