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Project Coordinator


This is a Contract position in Toronto, ON posted March 29, 2018.

The purpose of this position is to provide administrative support to the Project Management team with responsibility and oversight of project documentation preparation, procurement coordination, invoice & pay application processing, financial reconciliation, and file management. 

The Project Coordinator oversees and manages project documentation and coordinates documentation revisions and distributions.  Coordinates and obtains vendor RFQ’s in accordance with client procurement policies. Contract administration, including attending tender openings, and recording results, issuing letters of acceptance and regret, completing tender tracking logs, issuing tender invites and tender documentation.  Processes documentation for project commitments (Agreements, Contracts, and Purchase Orders). Coordinates change orders, and contemplated change notices with consultants and vendors.

Enters project information data and project documentation into the project management technology tools.  Assists in project closeout procedures for all projects including: arranging hard copy files, receipt of necessary closeout/turnover documents, compliance with closeout checklist, receipt of occupancy and closed building permit documentation, O&M manuals, receipt of as built and CAD drawings for CAFM submission, and collection of all other required documents for project audit.

Assist Project Manager in maintaining project metrics for SLA’s and KPI’s.  Assist with project deliverables such as meeting minutes, budget tracking, schedule updates, move management and closeouts.



Education and Experience

University degree or College diploma are preferred

Minimum 2 years experience in a construction industry related job function or project management field.

Communication Skills

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

Financial Knowledge

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

Reasoning Ability

Ability to understand and carry out general instructions in standard situations. Ability to solve problems and possess basic analytical skills.

Other Skills and Abilities

Intermediate skills with project management software and Microsoft Office Suite products. Proven organizational skills. Ability to complete multiple tasks as assigned and perform under demanding timelines.

Scope of Responsibility

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgement may cause short-term impact to co-workers and supervisor, such as negative KPI results.


Skills Required

  • Education level: None
  • Work experience (years): None


Salary: N/D

How to Apply

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