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Payroll Administrator – Toronto, ON

CBI Health Group

This is a Full-time position in Toronto, ON posted June 20, 2019.

Payroll Administrator – Toronto, ON

We are currently seeking a Payroll Administrator based out of our corporate office. Reporting to the Payroll Manager, this position is responsible for day to day payroll processing for a multiple location based business with a centralized payroll consisting of both hourly and salaried employees. This role will interface with internal departments and regional and location administrators. The Payroll Administrator is responsible for the payroll input and maintaining documentation according to company and legislative requirements. Integrity and strong attention to detail are crucial for this role.

Key Accountabilities: 

As a Payroll Administrator, you will:

  • Assist in the preparation and administration of payroll for employees, while auditing payroll processing reports for accuracy
  • Input payroll data accurately and ensure it is complete in the human capital management system including new hire information, terminations, and payroll changes on a regular basis and make adjustments as required
  • Process hourly, salary and other payroll related payments accurately using payroll software on a semi-monthly and bi-weekly basis
  • Responsible for producing monthly and as needed journal entries
  • Resolves issues related to the payroll input and providing information to location administrators as required
  • Responsible for all inquiries arising from questions regarding payroll
  • Implement salary increases, bonuses, and so on in accordance with company policies and instructions provided
  • Enter into payroll software, additional changes such as vacation, manual adjustments and check for accuracy prior to submitting payroll for review
  • Produce gross to net calculations for manual payments
  • Ensure Record of Employment forms are issued for separations of employment
  • Comply with requirements as set out by outside entities, such as Employment Standards, Canada Revenue Agency (T4’s, CPP, etc), Worker’s Compensation and Statistics Canada
  • Discreetly handles details of a highly confidential and critical nature
  • Provide support to the Payroll and Human Resources department as required
  • Provide on-going technical support to employees using the company’s Human Capital Management System
  • Support users with logging into the system as requested, involving investigation of individual issues
  • Identify login issues that require the assistance of UltiPro Customer Service Support and communicate the issue to the appropriate contact
  • Assist users with password resets, reactivate any inactive statuses and unlock user profiles as required
  • Other duties as assigned

The successful candidate will have demonstrated the following characteristics:

  • Strong interpersonal skills
  • Goal Orientation
  • Ability to manage time and priorities
  • Flexibility
  • Sense of urgency
  • Practical


As a Payroll Administrator, you must:

  • Canadian payroll certification or equivalent with 1 to 3 years of payroll experience in a high paced environment
  • Advanced proficiency with HCM systems and applications and working knowledge of Microsoft programs
  • Experience with payroll conversions would be an asset
  • Must be able to handle confidential information in an ethical and professional manner
  • Strong work ethic, positive team attitude, attention to detail and a high degree of accuracy
  • Sound analytical thinking, problem solving, planning, prioritization, and execution skills
  • Ability to respond appropriately in pressure situations with a calm and steady demeanor

About CBI Health Group:

CBI Health Group is Canada’s largest provider of integrated community healthcare. For over 40 years, we have remained totally committed to improving the health and enriching the lives of Canadians.

What sets us apart is our ability to work as a unified network dedicated to the ongoing learning that allows us to foster best practices, improve access to care and create better results for our patients. We organize our teams and services to ensure the right professionals and caregivers provide the right service, at the right time, in the right place.

In over 250 facilities, our services are provided by a dedicated team of more than 11,000 administrators, support staff and caregivers that include physiotherapists, occupational therapists, registered massage therapists, kinesiologists, chiropractors, speech-language pathologists, psychologists, physicians, nurses, dieticians and behaviour therapists.

The CBI group of companies includes CBI Health Centres, CBI Home Health, We Care Home Health Services, Monarch House, CBI Workplace Solutions, and CBI Assessment Services. Our expanding transitional and residential community care network now numbers more than 60 homes nationwide.

At CBI, our people really care and believe that by working together, we can aim higher and make great things happen every day.               

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CBI Health Group is committed to accommodating people with disabilities as part of our hiring process. If you have special requirements, please advise Human Resources during the recruitment and selection process.