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Corporate event planner information and cultural industries

Vpi Working Solutions

This is a Full-time position in Richmond Hill, ON posted June 25, 2019.

Corporate event coordinator for arranging our dental seminars.

Coordinate all the events : ADIA, DTA, DISC, Spectrum Day Vancouver, Spectrum Day Montreal, Spectrum Day Edmonton, Spectrum Day Toronto, WiDS,  Endo for GP, Oral Surgery, 2 Day Live Oral Surgery,  Sleep Apnea,  Periodontics for GP.

Assisting with registration Negotiating contracts( i.e.

BEO, AV, Guest room, etc…)review and sign off Coordination of approved events and include managing details, calculate a budget for proposed events.

Sell booths to the exhibitors and create sponsorship agreements (event staff depends on the event project they are working on) Arranging the schedule of speakers, sourcing speaker with manager and obtain bios, photo, title and course outlines Selecting menus under supervision of the office manager, procuring venues, keep track of the budget Communicate with design department for creating marketing or the event materials (invitations, flyers, advertisements, signs and name badges for events) Create the list of the attendees, speakers, exhibitors for name badges for registration.

Update exhibitors & speakers briefing document for trade shows.

Submit on-line CEs for dentists who are AGD members and taking CE courses To be onsite the day of the event to oversee set-up or perform the set-up themselves, and to troubleshoot any issues that may arise and take photos to add on social media with a brief summary.

Send a Thank You note to the speakers and attendees after each event.

Create announcements and Eblast to promote upcoming events.

(Task shared with Sales dept) Provide the information about the events for updating the website to office manager and web designers.

Make changes If requires to the info on the study clubs back end websites.

Social Media update every day or every 2 days Arrange shipping materials via courier for Oral Surgery courses if held out of Toronto or any other event with Office Manager  Requirements:2 years experience in related skills.Experienced in Microsoft Office, Outlook exp., Eblast marketing (Constant Contact) , Social Media.Excellent in English writing and speakingOrganized and detail oriented.

Required to work some evening and weekends as per event’s schedule ( excluding summer months) Car is a must.

Diploma/Certificate in Event Planning Code (for internal use): #ZR Company VPI is working with the employer to find suitable candidates and help fill this position.

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