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Executive Assistant

Alexa Translations

This is a Full-time position in Toronto, ON posted June 3, 2018.

Executive AdministrativeAssistant

About the Company

Alexa Translations helps many of the world’s largest and most prestigious professional services firms, financial institutions, asset managers and consumer product brands with translation solutions that elevate the way they do business.

About the Role

Alexa Translations is seeking an Executive administrative assistant with 2+ years of experience working in a law office or corporate environment. This is not a reception role, but the successful candidate will assist the Executive and Business Development teams with a variety of support-based, administrative duties. Strong verbal and written skills, with a talent for details and impeccable organizational abilities are essential for success in this position.

Main Responsibilities

  • Schedule meetings between CEO and clients by taking the lead on email correspondence and arranging the particulars
  • Ensure network events and meetings have been entered into calendars and confirm that invites have been sent out to all parties
  • Prepare promotional materials to support Business Development team
  • Provide basic customer service support
  • Assist with organizing client events
  • Assist with price quotes ad quote follow-ups
  • Attend and take minutes at weekly meetings, as well as prepare meetings and agendas
  • Edit documents for spelling, grammar and punctuation
  • Book restaurant reservations
  • Order and maintain office supplies
  • Respond to telephone calls
  • Printing, photocopying and scanning,
  • Requirements / Desired skills

  • College or University Graduate
  • Minimum 2+ years of administrative experience
  • Calendar management and scheduling experience
  • Strong attention to detail and extremely organized with the ability to multitask and prioritize projects
  • Comfortable on the phone with ability to provide thoughtful, friendly and professional customer service
  • Ability to handle high volumes of emails and work in a fast paced environment
  • Proficient in Microsoft Office Suite and Adobe Acrobat
  • Desired Qualifications and Experience

  • Paralegal credentials and/or Legal Assistant experience
  • Experience with Salesforce and/or Plunet are considered major assets
  • Experience with Google enterprise products including Gmail, Google Drive and Google Calendar
  • Bilingual in English and French is an asset
  • Basic Booking is an asset
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