Specialist, Board and Council

Specialist, Board and Council• Flexible location of work (remote, in-office, or hybrid)• Support a modernizing governance team• Meaningful non-profit organization work Dentists like to smile, too! And there’s nothing that makes them happier than the support of their own dedicated professional association. We’re the Ontario Dental Association, and we represent over 90% of dentists in Ontario: advocating on their behalf to improve dentistry for both dentists and patients—and keeping Ontarians smiling. Working with other health-care professionals, governments, the private sector and the public, the ODA provides a wide range of services, resources, and governance supports to empower our members and lead the profession forward. What we’re looking for We’re looking for a detail-driven, digitally fluent governance professional who thrives in a high-accountability environment and is energized by both structure and change. The Specialist, Board and Council plays a key role in enabling effective governance operations at the ODA. This position supports the Board of Directors, General Council, and key governance committees by managing meeting logistics, preparing official documentation, maintaining compliance standards, and advising internal stakeholders on best practices. What you’ll do In this role, you will work with the Senior Director, Governance and Component Society Relations, and practically speaking, here are some of the responsibilities you’ll: * Plan, coordinate, and support meetings for the Board of Directors, General Council, and governance committees.* Prepare agenda packages and take expert-level, concise, and action-oriented minutes.* Maintain and update official documents such as By-Laws, Committee Charters, Board policies, and governance calendars.* Support onboarding processes for new Board members and lead onboarding for internal committee support staff.* Serve as the primary administrator for the OnBoard board portal, including tech troubleshooting and user support.* Support governance process improvements by integrating digital tools and exploring uses for appropriate AI in minute-taking and information organization.* Liaise with key external stakeholders and vendors, including CDA, RCDSO, and logistics partners, including internal staff, for off-site meetings.* Contribute to a culture of accountability, confidentiality, and continuous improvement in governance. What you’ll bring *  5+ years of experience supporting Boards, Councils, or governance bodies—preferably in the non-profit or public sector.* Expert-level minute-taking and governance writing skills.* Strong proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint); SharePoint experience is an asset.* Experience using digital board portals (e.g., OnBoard) and comfort working with AI tools and Zoom.* Sound judgment, organizational skills, and the ability to work independently in a high-trust environment.* Bachelor’s degree required (English, Communications, or a related field preferred).Working at the ODA This is a full-time, permanent position. As part of the ODA’s Flexible Location of Work policy, remote, in-person, or hybrid work options are available, with evening or weekend availability required for scheduled governance meetings. In addition to a competitive salary, you’ll have access to a comprehensive benefits plan that includes dental (naturally!), vacation days, personal days, and a health-spending account.ODA is proud to be one of the GTA’s Top Employers 2025 (https://content.eluta.ca/top-employer-ontario-dental-association)  – we think that says a lot about the culture and work environment we’ve built over the last 150+ years. We are all about growth and learning: every position in our organization offers both challenges and opportunities, and we encourage all our staff to establish themselves within and beyond their individual roles. How to Apply  Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you’ll receive an email inviting you to log in and view your assessment results.  You’ll also need to provide a cover letter with your application. We strive to build a team that reflects the diversity of the community we serve andencourage applications from traditionally underrepresented groups such as Indigenouspeople, visible minorities, people identifying as 2SLGBTQI+, veterans, women and peoplewith disabilities. If we can make your application easier through accommodation in the recruitment process, please contact us using the “Help” button.   We will review applications with priority given to those who have completed the assessment and look forward to hearing from you.