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Administrative Supervisor

Centre for Addiction and Mental Health - CAMH

This is a Contract position in Toronto, ON posted January 19, 2023.

EMPLOYMENT OPPORTUNITY

Administrative Supervisor
Geriatric Mental Health Services
Complex Care and Recovery Program

Position Description
Reporting to the Manager, Geriatric Mental Health Services, Administrative Supervisor is will work collaboratively with the Service Leadership to develop, implement, and maintain administrative systems and procedures, and will be responsible for providing high level operational support and lead a team of administrative staff to ensure the smooth and effective day-to-day operation of the Geriatric Mental Health Services. Responsibilities include (but are not limited to) monitoring workflow and utilization of the secretarial resources; the management of registration, referral and scheduling; providing technical support; supervising and delegating activities relating to coordinating meetings and events; and preparation of presentations, documents and reports, as required. Overseeing the administrative aspects of the Geriatrics program and having a keen eye for optimization and finding efficiencies in workflows.

You will supervise the administrative tasks of on-boarding and off-boarding of staff, including recruitment, hiring and supervision of staff; ordering supplies; space planning; and preparing and managing confidential information. The Supervisor will also prepare complex and confidential reports, design presentations and coordinate special administrative projects as requested. The Supervisor will act as a liaison with other CAMH departments including Human Resources, Information Management, Purchasing and Finance and external organizations. This position involves ongoing communication and collaboration with internal and external stakeholders, and requires strong interpersonal and communication skills. Success in this role calls for someone who is able to resolve administrative and technical problems, including scheduling system software, and other computer software such as Microsoft Office programs and various database platforms. You will support a workplace that embraces diversity, encourages teamwork and complies with all applicable regulatory and legislative requirements. This position is currently located at the Queen Street Site.

Qualifications
The successful candidate is required to have a post-secondary diploma in a related field, and 2-5 years of administrative and supervisory experience, or an equivalent combination of education and experience. Experience working in a health care environment. Proven ability to work with various interprofessional teams is required. In this role, you are expected to have excellent multi-tasking skills, to work efficiently and effectively under minimal supervision, and adaptable to different styles of leadership. You will be detail-oriented, particularly while working under high-pressure situations, and dealing with conflicting priorities. You have attention to detail, appropriate business etiquette, and good judgment in handling matters of confidential nature. You will possess excellent interpersonal, organizational, problem solving, and customer-service skills. Excellent writing and efficient minute taking skills are necessary. Advanced knowledge of office administration practices and expertise in various computer applications including Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Access, Publisher) and ICARE. Excellent written and verbal communications skills are mandatory. Ability to work with diverse clients and staff is required. or proficiency in a second language would be an asset.

Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

Please Note: This full-time, permanent position is NOT part of any bargaining unit.

Salary Range: Competitive salary and benefits package


CAMH is a Tobacco-Free Organization.

CAMH is fully affiliated with the University of Toronto and is a teaching hospital and research institute. As a CAMH employee, you will be expected to actively support CAMH’s teaching and research activities, in addition to supporting the clinical work of the hospital.

At CAMH, we strive to be an equitable and inclusive employer. Our commitment to equity is grounded in an institution-wide commitment to achieving a working, teaching, and learning environment that is free of discrimination and harassment.

CAMH actively seeks candidates from First Nations, Métis and Inuit, racialized and LGBTQ2S+ communities, women, and people with disabilities (including people who have experienced mental health and substance use challenges).

We encourage people from all backgrounds to apply to our positions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. Please inform us if you require accommodations during the interview process.